EXPENSE TRACKING
Track Every Business Expense — Automatically
Stop logging expenses manually. Accoru connects to your bank account, imports your transactions, categorizes your spending automatically, and keeps your books clean and tax-ready — without you lifting a finger.
Manual Expense Tracking Is Costing You More Than You Think
Most small business owners track expenses one of two ways — either stuffing receipts in a drawer and dealing with it at tax time, or logging every transaction manually into a spreadsheet that is always slightly out of date. Both approaches cost you time, money, and accuracy. Missed expenses mean missed deductions. Disorganized records mean stressful tax seasons. And manual entry means human error — every single time. Accoru eliminates all of it. Your expenses are tracked, categorized, and organized automatically — from the moment a transaction hits your bank account.
Missed Deductions
Every untracked expense is a missed tax deduction. Manual tracking means things fall through the cracks — costing you money at tax time that you should have kept.
Hours of Manual Entry
Logging every transaction by hand is one of the most time-consuming tasks in running a small business — and one of the easiest to automate.
Tax Season Stress
When your expenses are disorganized all year, tax season becomes a scramble. Accoru keeps everything sorted so filing is straightforward whenever the time comes.
Complete Expense Management in One Platform
From bank sync to receipt capture to tax-ready reports — Accoru covers every part of the expense tracking process.
Automatic Bank Sync & Transaction Import
Connect your bank account to Accoru and your transactions import automatically — every day, in real time. Every purchase, every payment, every transfer appears in your Accoru expense feed the moment it clears your account. No manual entry. No CSV uploads. No catching up at the end of the month. Your expense records are always current, always accurate, and always complete.
- Connect bank accounts & credit cards
- Automatic daily transaction import
- Real-time transaction sync
- Supports 10,000+ banks worldwide
- Multiple bank accounts in one view
- Secure read-only bank connection
- Manual transaction entry (for cash expenses)
- CSV import for bulk transactions
Smart Automatic Expense Categorization
Accoru automatically categorizes every imported transaction based on the merchant, description, and your past categorization patterns. Office supplies go to office supplies. Software subscriptions go to software. Travel expenses go to travel. Each category maps directly to your chart of accounts — so your books stay clean and your reports are always accurate. And if Accoru gets one wrong, correcting it takes one click.
- AI-powered automatic categorization
- Learns from your corrections over time
- Maps to chart of accounts automatically
- Customizable expense categories
- Sub-category support
- Split transactions across multiple categories
- Bulk recategorize transactions
- Category rules (always categorize X merchant as Y)
Receipt Capture — From Your Phone in Seconds
Every expense needs a receipt. Accoru makes capturing and storing them effortless. Take a photo of a receipt on your phone and Accoru reads the merchant, amount, date, and tax automatically — then matches it to the corresponding transaction in your books. No more shoeboxes. No more lost receipts. No more scrambling to find proof of purchase when your accountant asks for it.
- Mobile receipt photo capture
- Automatic OCR (reads receipt details)
- Auto-match receipt to transaction
- PDF receipt upload
- Email receipt forwarding
- Receipt stored permanently in cloud
- Download receipts any time
- Receipt status (matched / unmatched)
Billable Expenses — Charge Clients Automatically
When you spend money on behalf of a client — materials, travel, software, contractors — mark the expense as billable in Accoru. It automatically attaches to that client's profile and appears as a line item the next time you create their invoice. No more forgotten client expenses. No more leaving money on the table. Every billable cost gets recovered.
- Mark any expense as billable
- Assign billable expense to client or project
- Auto-add to next invoice as line item
- Markup percentage option
- Billable expense report per client
- Track unbilled vs billed expenses
- Client approval option (optional)
Recurring Expense Tracking
Most businesses have expenses that repeat every month — software subscriptions, rent, insurance, retainer fees. Set these up as recurring expenses in Accoru and they are logged automatically on schedule without any manual entry. Your monthly books stay complete even for expenses that never generate a new bank transaction.
- Set up recurring expenses
- Weekly, monthly, quarterly, annual schedules
- Auto-log on schedule
- Edit or cancel recurring expenses
- Recurring expense history
- Notification when recurring expense is logged
Mileage & Travel Expense Tracking
Track business mileage and travel expenses with the same simplicity as every other expense in Accoru. Log trips manually or use the mileage calculator — enter the distance and Accoru applies the current standard mileage rate automatically. All travel expenses are categorized, stored, and included in your tax reports — ready for deduction at filing time.
- Mileage expense logging
- Standard mileage rate calculator
- Manual mileage entry
- Travel category (flights, hotels, meals)
- Per diem tracking
- Mileage log export (for tax purposes)
- Total mileage report by period
Expense Reports — Ready in One Click
Generate detailed expense reports for any time period in one click. Filter by category, vendor, date range, client, or project. See exactly where your money is going — by month, by quarter, or by year. Export to PDF for your accountant or CSV for your own analysis. Every expense report is tax-ready and formatted for professional use.
- Expense report by category
- Expense report by vendor
- Expense report by client or project
- Custom date range filtering
- Monthly, quarterly, annual views
- PDF & CSV export
- Tax category breakdown
- Accountant sharing via secure link
How Accoru Expense Tracking Works
Three steps to completely organized business expenses.
- Step 1
Connect
Connect your business bank account and credit cards to Accoru. Your transactions start importing automatically from that moment forward — and Accoru can pull in your recent history too.
- Step 2
Categorize
Accoru automatically categorizes every transaction. Review the suggested categories, correct anything that needs adjusting, and set rules so future transactions from the same merchant are always categorized correctly.
- Step 3
Report
At tax time — or any time — generate a complete expense report in one click. Share with your accountant, export to PDF, or use the data directly in your Accoru financial reports. Everything is already organized and ready.
Accoru Expense Tracking vs The Competition
| Feature | Accoru | QuickBooks | FreshBooks | Wave |
|---|---|---|---|---|
| Automatic Bank Sync | ✅ | ✅ | ✅ | ✅ |
| Auto Categorization | ✅ | ✅ | ✅ | ✅ |
| Receipt Capture | ✅ | ✅ | ✅ | ✅ |
| Billable Expenses | ✅ | ✅ | ✅ | ❌ |
| Recurring Expenses | ✅ | ✅ | ❌ | ❌ |
| Mileage Tracking | ✅ | ✅ | ✅ | ❌ |
| Category Rules | ✅ | ✅ | ❌ | ❌ |
| Split Transactions | ✅ | ✅ | ❌ | ✅ |
| PDF & CSV Export | ✅ | ✅ | ✅ | ✅ |
| Accountant Sharing | ✅ | ✅ | ✅ | ⚠️ Limited |
What Small Business Owners Say About Accoru Expense Tracking
“I used to spend the last week of every month catching up on expenses. With Accoru, everything is already categorized when I log in. Tax season went from a nightmare to a non-event.”
“The receipt capture feature is a game changer. I photograph every receipt the moment I get it and it just appears in my books, matched and categorized. No more lost receipts.”
“I bill a lot of client expenses. Before Accoru I was constantly forgetting to include them on invoices. Now every billable expense automatically appears on the next invoice. I've recovered hundreds in forgotten charges.”
Expense Tracking FAQ
Does Accoru automatically import bank transactions?
Yes. Connect your bank account and Accoru imports your transactions automatically every day. Your expense records are always up to date without any manual entry required.
How does automatic expense categorization work?
Accoru uses the merchant name, transaction description, and your past categorization patterns to automatically assign each expense to the correct category. You can correct any miscategorized transaction in one click and set rules so future transactions from the same merchant are always categorized correctly.
Can I capture receipts on my phone?
Yes. Take a photo of any receipt on your mobile device and Accoru reads the merchant, amount, date, and tax automatically using OCR technology — then matches it to the corresponding transaction in your books.
Can I track expenses that I need to bill back to clients?
Yes. Mark any expense as billable and assign it to a client or project. Accoru automatically adds it as a line item on that client's next invoice so you never miss a recoverable cost.
Does Accoru support mileage tracking?
Yes. Log business mileage manually or use the built-in mileage calculator. Accoru applies the standard mileage rate automatically and includes your mileage log in your tax reports.
Can I track expenses across multiple bank accounts?
Yes. Connect as many bank accounts and credit cards as your business uses. All transactions appear in a single unified expense view — organized, categorized, and ready to report on.
How do I share expense reports with my accountant?
Generate an expense report for any time period and share it via a secure view-only link, or export it as a PDF or CSV file. Your accountant gets everything they need without needing access to your full Accoru account.
Can I set up recurring expenses for monthly subscriptions?
Yes. Set up any recurring expense in Accoru with a schedule — weekly, monthly, quarterly, or annual — and it is logged automatically on time, every time.
Expense Tracking Works Better With These Features
Bank Reconciliation
Automatically match your categorized expenses to your bank statement and keep your books perfectly accurate.
Learn moreFinancial Reports
Turn your tracked expenses into professional Profit & Loss statements, balance sheets, and cash flow reports.
Learn moreTax Reports
Your categorized expenses feed directly into Accoru's tax reports — making deduction tracking effortless.
Learn moreInvoicing
Billable expenses flow automatically into your invoices — so every client cost gets recovered.
Learn moreFinancial Dashboard
See your spending patterns, top expense categories, and cash flow at a glance on your real-time dashboard.
Learn moreStop Tracking Expenses Manually. Start Today.
Accoru automates the entire expense tracking process — from bank sync and automatic categorization to receipt capture and tax-ready reports. Spend less time on admin and more time on the work that grows your business.
Automatic bank sync · Receipt capture · Tax-ready reports · Cancel anytime