RECURRING INVOICES
Set Up Once. Get Paid Automatically. Every Time.
Accoru's recurring invoice software sends invoices automatically on your chosen schedule — weekly, monthly, quarterly, or custom. For retainer clients, subscription services, and any repeating work, Accoru handles the billing so you never have to think about it again.
Manually Sending the Same Invoice Every Month Is Wasting Your Time
If you have retainer clients, subscription customers, or any work that repeats on a regular schedule — you are probably sending the same invoice manually every single month. Open the previous invoice. Update the date. Check the amount. Send it. Follow up if it is not paid. Repeat next month. Multiply that by the number of regular clients you have and the number of months in a year — and you are spending hours every year on a task that should be completely automated. Recurring invoices in Accoru eliminate this entirely. Set up a recurring invoice once — with the client, the amount, the schedule, and the payment terms — and Accoru takes over from there. Every invoice is generated, sent, and tracked automatically. Every overdue payment triggers a reminder automatically. Every payment received updates your books automatically. You set it up once and it runs itself.
Hours Wasted on Repeat Tasks
Manually recreating and sending the same invoice every month is one of the most unnecessary time drains in a service business. Every minute spent on it is a minute not spent on billable work.
Forgotten Invoices Mean Forgotten Revenue
When invoicing is manual, invoices get forgotten — especially during busy periods. A missed monthly invoice is a month of revenue lost. Recurring invoices in Accoru never get forgotten.
Inconsistent Billing Damages Client Relationships
Clients who receive invoices late, on different dates, or in inconsistent formats lose confidence in your professionalism. Automated recurring invoices are always on time, always consistent, always professional.
Everything You Need for Fully Automated Recurring Billing
Accoru's recurring invoice tools cover every scenario — from simple monthly retainers to complex billing arrangements with variable amounts and multiple schedules.
Flexible Recurring Schedules
Set up recurring invoices on any schedule that matches your billing arrangement. Weekly invoices for ongoing project work. Monthly invoices for retainer clients. Quarterly invoices for periodic services. Annual invoices for yearly subscriptions. Or define a completely custom interval — every two weeks, every three months, every six months. Whatever your billing cycle, Accoru supports it exactly.
- Weekly recurring invoices
- Monthly recurring invoices
- Quarterly recurring invoices
- Annual recurring invoices
- Custom interval (every X days, weeks, months)
- Set start date
- Set end date or run indefinitely
- Multiple recurring invoices per client
Automatic Invoice Generation & Sending
On the scheduled date, Accoru generates the invoice automatically — applying the correct amounts, tax rates, and payment terms — and sends it directly to your client without any action from you. Your client receives a professional, branded invoice with a Pay Now button in their inbox at exactly the right time. You get notified that it has been sent. Everything happens automatically while you focus on the work.
- Auto-generate invoice on schedule
- Auto-send to client on schedule
- Auto-apply current pricing & tax rates
- Auto-apply payment terms
- Notification when invoice is sent
- Notification when invoice is viewed
- Notification when invoice is paid
- Send copy to additional email addresses
Automatic Payment Reminders on Recurring Invoices
Every recurring invoice carries the same automatic payment reminder schedule as a one-off invoice. If a client does not pay by the due date, Accoru sends a reminder automatically — at whatever intervals you have configured. You never have to manually follow up on a recurring invoice. The billing runs automatically. The chasing runs automatically. The only thing you need to do is check when payment arrives.
- Auto payment reminders on recurring invoices
- Customizable reminder schedule per invoice
- Pre-due date reminder
- Due date reminder
- Overdue reminders (7, 14, 30 days)
- Custom reminder message
- Disable reminders per client
- Reminder history log
Edit, Pause & Resume Recurring Invoices
Business arrangements change. Rates increase. Projects end. Clients pause their retainer. Accoru makes it easy to manage your recurring invoices as your business evolves. Edit the amount, change the schedule, update the line items, pause billing temporarily, or cancel a recurring invoice entirely — all from a single management screen. Changes take effect from the next scheduled invoice without affecting previously sent invoices or their payment history.
- Edit recurring invoice at any time
- Change amount or line items
- Change billing schedule
- Pause recurring invoice
- Resume paused recurring invoice
- Cancel recurring invoice
- Changes apply from next invoice only
- Edit history log
Recurring Invoice Dashboard
See all your active recurring invoices in one organized view — who is being billed, how much, on what schedule, when the next invoice sends, and what the payment status of the most recent invoice is. Spot any recurring invoices that have generated unpaid invoices. Identify clients whose billing has been paused. Review your expected recurring revenue for the coming month. Everything managed from a single, clear dashboard.
- All active recurring invoices overview
- Next send date per recurring invoice
- Last sent invoice status
- Total monthly recurring revenue summary
- Expected revenue this month
- Paused invoices list
- Upcoming invoices calendar view
- Filter by client, status, schedule
Full Recurring Invoice History
Every invoice generated by a recurring schedule is saved permanently in your Accoru account — with its full payment history, reminder log, and client communication record. Review any previous invoice from any recurring billing arrangement at any time. Track the complete payment history of a retainer client over years of engagement. Generate reports on recurring revenue by client, by period, or by invoice status. Your recurring billing history is always complete and always accessible.
- Complete invoice history per recurring schedule
- Payment history per invoice
- Reminder history per invoice
- Client communication log
- Recurring revenue reports
- Filter history by date, client, status
- Download any historical invoice as PDF
- Export full recurring invoice history
Multi-Currency Recurring Invoices
Invoice retainer clients in their local currency on a recurring basis — with live exchange rates applied automatically at the time each invoice is generated. A USD client billed monthly gets a USD invoice every month. A GBP client billed quarterly gets a GBP invoice every quarter. Home currency conversion happens automatically on each invoice. Multi-currency recurring billing works exactly the same as single-currency billing — just with the conversion handled for you.
- Recurring invoices in any currency
- Live rate applied at generation time
- Home currency conversion per invoice
- Currency gain/loss tracking on recurring payments
- Multi-currency recurring revenue summary
- Per-client currency setting preserved across schedule
How Accoru Recurring Invoices Work
Four steps to fully automated recurring billing.
- Step 1
Create the Recurring Invoice
Select a client, add your line items, set the amount and tax rate, and choose your billing schedule — monthly, quarterly, or custom. Set the start date and whether the schedule runs indefinitely or ends on a specific date.
- Step 2
Set Your Payment Terms & Reminders
Define the payment terms for the recurring invoice — due on receipt, net 7, net 14, net 30, or custom. Configure your payment reminder schedule — Accoru will send reminders automatically if a payment is late.
- Step 4
Get Paid & Stay Informed
When a client pays, you are notified instantly and the invoice is marked as paid automatically. Your recurring revenue dashboard updates in real time. Your financial reports reflect the new payment. Everything is handled.
Who Uses Recurring Invoices in Accoru
Recurring invoices work for any business with predictable, repeating billing.
Retainer Clients
Consultants, agencies, and service providers who charge a fixed monthly fee for ongoing work. Set up one recurring invoice per retainer client and billing runs automatically every month — consistent, professional, and on time.
Subscription Services
Software companies, membership organizations, and subscription box businesses that bill customers on a regular schedule. Accoru handles the invoicing side of subscription billing automatically.
Ongoing Project Work
Developers, designers, and contractors billing weekly or bi-weekly for time spent on long-running projects. Set up a recurring invoice for the duration of the project and stop it when the work ends.
Property & Equipment Rental
Property managers, equipment rental companies, and leasing businesses that bill tenants or customers on a monthly or quarterly basis. Recurring invoices ensure every rental period is billed without fail.
Maintenance & Support Contracts
IT support companies, maintenance contractors, and managed service providers who charge a regular fee for ongoing support or maintenance coverage. Recurring invoices keep the billing consistent and the cash flow predictable.
Coaching & Training Programs
Business coaches, fitness trainers, tutors, and educators who run ongoing programs billed on a regular schedule. Set up recurring invoices for program participants and Accoru handles billing for the entire program duration.
Accoru Recurring Invoices vs The Competition
| Feature | Accoru | QuickBooks | FreshBooks | Wave |
|---|---|---|---|---|
| Recurring Invoice Schedules | ✅ | ✅ | ✅ | ✅ |
| Custom Intervals | ✅ | ✅ | ✅ | ❌ |
| Auto-Send on Schedule | ✅ | ✅ | ✅ | ✅ |
| Auto Payment Reminders | ✅ | ✅ | ✅ | ❌ |
| Pause & Resume | ✅ | ✅ | ✅ | ❌ |
| Multi-Currency Recurring | ✅ | ✅ | ✅ | ❌ |
| Recurring Revenue Dashboard | ✅ | ✅ | ❌ | ❌ |
| Full Invoice History | ✅ | ✅ | ✅ | ✅ |
| Multiple Schedules Per Client | ✅ | ✅ | ❌ | ❌ |
| Edit Without Affecting History | ✅ | ✅ | ⚠️ Limited | ❌ |
What Small Business Owners Say About Accoru Recurring Invoices
“I have twelve retainer clients billed monthly. Before Accoru I was spending the first Monday of every month sending twelve invoices manually. Now I send zero — Accoru sends all of them automatically and I just check that payments come in. It has saved me hours every single month.”
“I forgot to invoice a client for three months once because I was so busy. That was a significant amount of revenue lost that I never recovered. I set up recurring invoices in Accoru and that can never happen again. Every invoice goes out on the first of every month without fail.”
“The ability to pause and resume recurring invoices was something I did not know I needed until a client went on maternity leave and needed to pause their retainer for three months. One click to pause. One click to resume. The billing history stayed intact. It was seamless.”
Recurring Invoices FAQ
How do I set up a recurring invoice in Accoru?
Create a new invoice in Accoru, add your client and line items, and select the recurring option. Choose your schedule — weekly, monthly, quarterly, annual, or custom — set the start date and end date if applicable, configure your payment terms and reminders, and activate it. Accoru handles everything from that point forward.
Can I set different schedules for different clients?
Yes. Set up as many recurring invoices as you need, each with its own client, amount, schedule, and payment terms. You can also have multiple recurring invoices for the same client if they are billed for different services on different schedules.
What happens if I need to change the amount on a recurring invoice?
Edit the recurring invoice at any time — change the amount, update line items, adjust the tax rate, or modify the schedule. Changes take effect from the next scheduled invoice and do not affect any previously sent invoices or their payment records.
Can I pause a recurring invoice temporarily?
Yes. Pause any recurring invoice in one click — the schedule stops immediately and no further invoices are sent until you resume it. Resuming is equally simple. Your billing history remains intact throughout.
Do recurring invoices include automatic payment reminders?
Yes. Every recurring invoice carries the same automatic payment reminder schedule as a one-off invoice. If a client does not pay by the due date, reminders go out automatically at your configured intervals — without any manual follow-up required.
Can I send recurring invoices in foreign currencies?
Yes. Set up recurring invoices in any of Accoru's 150+ supported currencies. Live exchange rates are applied automatically at the time each invoice is generated and home currency conversion is handled automatically.
Can I see all my active recurring invoices in one place?
Yes. The recurring invoice dashboard shows every active recurring invoice — who is being billed, how much, on what schedule, when the next invoice sends, and the payment status of the most recent invoice — all in one organized view.
What happens when a recurring invoice period ends?
When a recurring invoice reaches its end date, it stops automatically — no further invoices are sent and you receive a notification that the schedule has completed. The full invoice history remains accessible in your account.
Recurring Invoices Work Better With These Features
Payment Reminders
Automatic payment reminders work alongside recurring invoices — chasing late payments without any manual follow-up required.
Learn moreInvoicing
Recurring invoices use the same professional invoice templates, branding, and payment options as all Accoru invoices.
Learn moreClient Management
Manage all your retainer clients, their billing history, and their outstanding balances from one organized client profile.
Learn moreFinancial Dashboard
Your recurring revenue summary appears on the Accoru dashboard — showing expected monthly recurring revenue and upcoming invoice schedule.
Learn moreMulti-Currency
Invoice international retainer clients in their local currency on a recurring basis — with automatic exchange rate application on every invoice.
Learn moreAutomate Your Recurring Billing. Reclaim Your Time.
Every hour you spend manually recreating and sending the same invoice is an hour you could have spent on work that actually grows your business. Accoru's recurring invoice software handles your entire repeat billing cycle automatically — so the only invoicing task left for you is checking when payment arrives.
Automatic sending · Flexible schedules · Auto payment reminders · Full billing history · Cancel anytime