New Explore Accoru with sample data in one click. Open the demo →
Accoru
1-click demo
Demo
Feature · Bills & Expenses

Bills and expenses, sorted.

Record vendor bills, capture expenses and re-bill them onto customer invoices when they're chargeable. Every entry lands in the right account in your ledger.

Try the 1-click demo See pricing
Bills due this month
3 vendors
$4,182.50 due
Northside Print Co.Due Nov 20$1,240.00
Cloud Hosting LtdDue Nov 24 · recurring$389.00
Harbor Office RentalsDue Nov 30$2,553.50
Record billAdd expense
✓
Travel marked billableAdded to Maple Studio's next invoice

Expenses in Accoru, at a glance

What it is
Bill and expense tracking built into Accoru's double-entry accounting
Bills
Entered with line items and due dates
Expenses
Claims sorted into categories
Re-billing
Billable expenses pass through to customer invoices
Price
Included in every plan, from $9/month

How it works

  1. 01RecordEnter a vendor bill with line items, or log an expense claim against a category.
  2. 02TrackSee what you owe each vendor and when each bill is due.
  3. 03Pay or re-billRecord the payment from a bank account, and pass chargeable expenses onto the customer's invoice.

What you can do

01 · Bills

Vendor bills with line items

Enter each bill line by line, with its own account and tax rate, so your expense reports show exactly what you bought.

  • Bill entry with line items
  • Per-item tax rates
  • Linked to payments & bills
Bill · Northside Print Co.
Unpaid
Business cards (500)$180.00
Trade show banners (2)$860.00
Delivery$40.00
Total$1,080.00
02 · Expenses

Expense claims, filed by category

Log expenses as they happen and file each one under a category. Category totals feed straight into your profit and loss.

  • Expense claims & categories
  • Expense by category report
Expenses · November
Software & subscriptions$412.97
Travel$586.40
Meals$148.20
Office supplies$96.15
Total$1,243.72
03 · Re-billing

Charge expenses back to clients

Mark an expense as billable and it's added to that customer's next invoice, so costs you paid on a client's behalf don't get forgotten.

  • Billable expense pass-through
Invoice INV-1044 · Maple Studio
Brand refresh – phase 3$3,200.00
Travel to client siteBillable expense · Nov 12$186.40
Printing proofsBillable expense · Nov 14$64.00
Total$3,450.40
04 · Vendors

Know what you owe, to whom

Each vendor has a running balance of unpaid bills, and AP aging shows what's overdue. Set repeating bills and expenses to record themselves on schedule.

  • Vendor balance tracking
  • Recurring bills & expenses
  • AR / AP aging
AP aging
Current$2,553.50
1–30 days$1,240.00
31–60 days$389.00
Total owed$4,182.50

Works with

All 19 features →
BankingPay bills from any bank or cash account.Learn more → Sales tax, VAT & GSTTax rates on every bill line.Learn more → InvoicingRe-bill expenses onto invoices.Learn more → ReportsExpense by category and AP aging.Learn more →

Expenses FAQ

How do I record a bill in Accoru?
Add a new bill, choose the vendor, then enter each line with its account, amount and tax rate. Set the due date and the bill appears in your vendor balance and AP aging.
What's the difference between a bill and an expense?
A bill is a request for payment from a supplier that you'll pay later. An expense is a cost you've already paid, such as a card purchase. Accoru tracks both.
Can I charge expenses back to a client?
Yes. Mark the expense as billable and choose the customer. It's added to their next invoice.
Can I set up recurring bills?
Yes. Set a schedule once and Accoru records recurring bills and expenses automatically.

Get your books in order this week.

Open a working copy of Accoru with sample data in one click, and see how it would run your books.

Try the 1-click demo Talk to us