Free invoice template
A professional invoice has the same parts every time. Below is a filled-in example with each part numbered. To make your own, fill in the same fields in our free invoice generator and download a PDF.
- ✓Free, no sign-up
- ✓Totals worked out for you
- ✓Downloads as a PDF
An example invoice, part by part
The business, client and amounts are made up. The numbers match the checklist below, so you can see where each part goes.
There's no Word, Excel or Google Docs file to download. The free invoice generator has these same fields, adds up the totals and gives you a PDF.
- Issued
- Nov 2, 2026
- Due
- Nov 16, 2026
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Website design, 5 pages | 1 | $1,200.00 | $1,200.00 |
| Copywriting (hours) | 6 | $75.00 | $450.00 |
| Hosting setup | 1 | $90.00 | $90.00 |
- Subtotal
- $1,740.00
- Tax (8%)
- $139.20
- Total due (USD)
- $1,879.20
What to include on an invoice template
Check your invoice against this list before you send it. Some countries set out by law what an invoice must show, especially for VAT, so check your local rules too.
- 01
Your business details
Business name, address, email and logo, plus your tax ID if you are registered for sales tax, VAT or GST.
- 02
Client details
The name and address of the person or company paying, and a contact email.
- 03
The word "Invoice" and a number
A clear title and a unique number in sequence, such as INV-1001.
- 04
Issue date and due date
When you sent it and the exact date payment is due.
- 05
Line items
A description, quantity, rate and amount for each product or service.
- 06
Tax and discounts
The subtotal, any discount, and each tax with its rate and amount on its own line.
- 07
Total due and currency
One final figure, with the currency stated if you bill clients abroad.
- 08
Payment terms and how to pay
How the client can pay, the payment window and any late-fee terms you agreed.
How to fill in an invoice template
The same seven steps work whether you use a blank document or our free generator. The generator does the maths in step 5 for you.
Open the free invoice generator- 1Add your business detailsPut your business name, address and email at the top, with your logo if you have one.
- 2Add the clientEnter the name and address of the person or company you are billing.
- 3Number and date itGive the invoice the next number in your sequence, the issue date and the date payment is due.
- 4List the workAdd one line per product or service with a description, quantity, rate and line amount.
- 5Add tax, discounts and the totalShow the subtotal, any discount, the tax rate and amount, and the total due with its currency.
- 6Say how to payAdd payment terms and how the client can pay in the notes.
- 7Save as PDF and sendCheck every figure, save the invoice as a PDF and send it to your client.
Invoice template vs invoice generator vs invoicing software
A template is a fixed layout you fill in by hand. A generator fills in the layout and does the sums. Invoicing software also sends the invoice, takes payment and records it in your books.
| Blank template | Accoru free generator | Accoru invoicing software | |
|---|---|---|---|
| Cost | Usually free | Free, no sign-up | $9 a month, $85 a year or $99 for 5 years |
| Totals and tax | You work them out | Calculated as you type | Calculated, with per-line discounts and taxes |
| What you get | A document you save yourself | A PDF download | A PDF from 10 templates, plus a shareable pay link |
| Sending it | Attach to your own email | Attach to your own email | Emailed from Accoru with delivery tracking |
| Online payment | — | — | Card or PayPal via your own Stripe or PayPal account |
| Reminders and recurring invoices | — | — | Automatic |
| Records in your books | — | — | Posted to a double-entry ledger, marked paid when paid online |
| Best for | A one-off invoice | Occasional invoices | Regular invoicing and keeping proper books |
Invoice template FAQ
- Can I download this invoice template as a Word, Excel or Google Docs file?
- No. We don't offer template files to download. Use the free invoice generator instead: it has the same fields as the example on this page, adds up the totals for you and downloads a PDF.
- Is the invoice generator free?
- Yes. You can create and download as many invoices as you like without an account or a credit card. What you type stays in your browser.
- What is the difference between a quote and an invoice?
- A quote is the price you offer before the work starts. An invoice asks for payment for work or goods already agreed or delivered. In Accoru, a client can accept a quote online and you can convert it into an invoice in one click.
- How should I number my invoices?
- Give every invoice a unique number and keep them in sequence, for example INV-1001, INV-1002. Don't reuse a number, even if you cancel an invoice.
- What payment terms should I put on an invoice?
- Write the due date as a date, not only as "Net 30", and say how the client can pay. Many businesses use 14 or 30 days. If you charge late fees, state them on the invoice and in your contract.
- Can I add sales tax, VAT or GST?
- Yes. Show the tax rate and the tax amount on separate lines below the subtotal. In the free generator, enter the rate as a percentage and it is added after any discount.
- Can my client pay a PDF invoice online?
- Not from a PDF on its own. With a Accoru account, every invoice gets a pay link, and clients pay by card or PayPal through your own Stripe or PayPal account. Accoru adds no fee.
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